Proving the Business Case for the Internet of Things

Slim RFID labels improve IT asset tracking

Steve Rogerson
March 3, 2015
 
Australian company Relegen has introduced slim UHF RFID labels for IT asset inventory management, tracking and maintenance applications. The company sources and supplies asset tagging and identification systems such as barcodes, HF and UHF RFIDs and covert security identifiers, as well as its own patented multi-layered products.
 
And now it can provide next-generation EPC class one Gen2 passive UHF RFID labels for users of its asset intelligence software technology, AssetDNA.
 
As UHF RFID technology continues to fall in price and improve in performance, it is increasingly replacing traditional barcode systems in many asset tracking applications. While UHF RFID systems still tend to cost more, however, because of their speed and range capabilities they can deliver significant time and labour savings that can, over time, offset the initial implementation cost. In the case of IT asset management, UHF RFID can improve the visibility and use of IT assets, increase depreciation deductions, reduce the costs associated with missing or lost items, remove manual labour associated with IT audits and stocktakes, help protect sensitive data, and meet growing compliance requirements.
 
Relegen is deploying its AssetDNA with an EPC class one Gen2 passive UHF RFID label as part of an IT asset management project for the Australian division of a global professional services and investment management firm. The company needed a system that would accurately track and simplify the processes of issuing, receipting and loaning IT assets to staff.
 
As part of the project, IT assets will be tagged with a self-adhesive UHF RFID label. Each RFID will be encoded with a global unique identifier (GUID) and data will be captured using the AssetDNA mobile application on a hand-held UHF RFID PDA.
 
Additionally, the UHF RFID label will feature the GUID printed as a barcode and a human readable number for flexibility. Relegen will also supply covert security identifiers with this project, so that if a piece of equipment was lost or stolen and the RFID removed, the owner can still be identified.
 
Automatic data-driven audit trails will provide records of who received what piece of IT equipment and when. Asset lifecycle management capabilities will track items as they move through defined business processes and flag items that are due for return, servicing or replacement. Documents such as warranties, manuals and more can be stored with asset records for easy access. IT audits will also be faster and easier and able to be done more regularly. What is more, users with appropriate conditions will be able to access and update IT asset data on the spot via the AssetDNA mobile application.
 
“With margins under increasing pressure, the need to innovate processes and drive the productivity of assets and people has never been greater,” said Paul Bennett, Relegen founder and managing director. “No-touch UHF RFID technology can improve IT asset visibility, data security and strip time and data-entry errors out of processes such as the issuance and auditing of IT assets, especially for organisations who do assurance or compliance checks on a regular basis. More importantly, decision-makers will have better intelligence for making better business decisions.”
 
AssetDNA integrates software, asset tags and mobile and tablet applications. It is vendor-neutral and is said to work with the broadest portfolio of asset tagging technologies in the industry.